Empower Your
Front Desk
Enable your receptionists to always be available to greet your patients with a smile, facilitate the check-in, and perform other front desk tasks by using healthcare kiosks that maximize their capabilities.
Greet visitors with a smile, give instructions, help with forms, accept payment, scan IDs, print badges, and take a temperature—all using the WelcomeWare healthcare check-in kiosk.
Greet & Check-in
with a friendly smile
Facilitate Forms
with data input and signatures
IDs & Badges
scanned for fast & easy check-in
Less
Hassle
Less scrambling when receptionists don’t show up or quit.
Improve retention by offering a work-from-home option.
Less hiring, training and re-training.
Lower
Cost
Receptionists can cover multiple locations.
Centralize and load-balance your receptionist pool.
Reinvest cost savings into your highest performers.
Better
Experience
Collect metrics to enhance visitor experience.
Easier check-in form completion.
Never “out for lunch” – 24/7 coverage.
Game Changing Features
Easy to use,
web-based platform
Customized branding,
routing, and forms
Cover multiple locations
with fewer receptionists
Text or email notifications
upon visitor arrival
Document scanning
of all sizes
Customized reporting
dashboard
Remote Face-To-Face Interactions
Document Capture
Work Side-By-Side With Internal Software
Custom Background
Intake Forms
Some of Our Clients
Here’s What Our Customers Are Saying!
“It is exciting to see the success of the roll-out in our clinics and the significant value this technology has brought to our company. Remote reception not only ensures a superior patient experience, but it also makes it easier for us to retain and nurture administrative talent and gives our clinicians space to thrive.”
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190+ Locations
“At Confluent Health we are re-imagining front desk operations, and a big part of that strategy is WelcomeWare. We are using WelcomeWare to ensure that our patients can check in easily with no wait times. The WelcomeWare team has been fantastic to work with and excel at supporting our initiatives.”
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500+ Locations
“WelcomeWare has helped my practice tremendously with both increasing efficiency and cutting costs. WelcomeWare has been a game changer as far as optimization of my current staff and helping us manage multiple clinics efficiently. The flexibility that the platform has given our team has led to increased job satisfaction and job coverage. No longer is a front desk employee’s absence a terrible drain on both our PTs and patients, because desks can be covered with staff from other locations or even from home.”
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11 Locations
“WelcomeWare has been a great asset to my practice. We currently use it in all 3 offices and it’s helped reduce my front office cost by 65%, improved patient forward scheduling, and improved collection of payments. Most of all, it has allowed my admin team to reduce the multitasking and focus on higher ticket items like turning leads into new patients.”
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4 Locations
“WelcomeWare has exceptional people who provide nothing shy of a 5-star rating, whenever questions and challenges arose, our Customer Success Manager was within earshot and promptly receptive.”
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96 Locations
“There is convenience of not having to worry about additional staff members. Not having to hire and retain for a position that typically has a lot of turnover. Having that factor into any expansion plans, or the ease of the day to day has been really invaluable.”
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3 Locations
“The WelcomeWare platform has been a blessing! The WW platform is so easy to use and set up. Our patients love the large screen that they interact with our receptionist on; checking in, scheduling appointments, and filling out new patient paperwork. The screen is touchscreen, so private health information is not spoken out loud in the middle of the clinic. I highly recommend this platform and service for anyone struggling with hiring, consistency, and general staffing during these trying times.”
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96 Locations
“Welcomeware has met the needs of our practice. It allows us to be more streamlined and more efficient during patient intake and serve multiple clinics all at the same time. During the difficult times with hiring that this country has faced, Welcomeware has allowed us to focus more on patient care and less time on hiring. The customer service is top notch and starts with the sales team and hasn’t skipped a beat with the onboarding team. They have all been a great group of individuals to work with!”
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8 Locations
“With the changes happening in reimbursement in the world of physical therapy, as a business owner I continually look for ways to streamline our overall expenses. The Recovery Project is a rehab outpatient company with 3 clinics and over 120 employees, and opening a 4th clinic in 2023. I reached out to WelcomeWare to learn and trail their product. The customer service, training and product is exceptional. Our newest clinic will be using the product, resulting in saving the company from having to hire an additional patient care coordinator. I highly recommended the product and working with the WelcomeWare staff.”
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4 Locations
“Our mental health practice is run by my Wife and I. Between treating patients and practice management we didn’t want to worry about running the front desk. WelcomeWare is used to check-in patients and support our in-person receptionist. Ensuring our front desk remains permanently staffed, affording us more time to focus on treating patients. WelcomeWare has been a convenient and helpful solution that has been easily adjusted to by our patients.”
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96 Locations
“With labor shortages everywhere the WelcomeWare application is perfect for all sorts of Industries. I jumped on the opportunity to work with WelcomeWare because I believe the solution is a rock-solid way to keep companies serving their customer base with high-quality live service.”
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190+ Locations
“During a time when hiring became an obstacle, WelcomeWare stepped in to save the day. We were able to quickly get them up to speed on our systems; the staff has been nothing short of impeccable.”
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4 Locations
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